Executive Assistant & Office Manager

About Us

Lyrebird Health is transforming the quality and accessibility of healthcare by automating clinicians' most time-consuming tasks. Placed in General Practice, Allied Health, and Specialist clinics, Lyrebird is saving clinicians on average 2 hours per day and enabling a level of care that was previously impossible.

We’re growing fast, and we need an exceptional Executive Assistant & Office Manager to help us scale without friction. This is not just an admin role—you will be the heartbeat of our operations, ensuring leadership stays focused on what matters most while keeping the business running smoothly.

If you love bringing order to chaos, thrive in fast-paced environments, and enjoy making things work better, faster, and more efficiently, we’d love to meet you.

About The Job

As our Executive Assistant & Office Manager, you will be critical to our daily operations, balancing high-level executive support with hands-on office management. You will be the go-to problem solver, ensuring that both leadership and the wider team have everything they need to operate at peak efficiency.

Your Core Responsibilities Will Include:

Executive Support & Prioritization

• Manage and optimize schedules for leadership, ensuring time is spent on the highest-impact work.

• Handle administrative tasks, travel, expenses, and inbox triage, keeping leaders focused on big-picture priorities.

• Proactively remove friction, ensuring leadership has the context and support they need to operate efficiently.

• Manage confidential and high-stakes matters with discretion and sound judgment.

Office & Operations Management

• Own the day-to-day operations of our office, ensuring everything runs smoothly.

• Manage vendors, office supplies, and facilities, keeping the workspace well-functioning and organized.

• Coordinate team events, offsites, and internal gatherings, ensuring smooth execution.

• Ensure internal processes are efficient and scalable, constantly identifying ways to improve.

Problem-Solving & Execution

• Be a proactive fixer—when you see a problem, you take ownership and solve it.

• Juggle multiple priorities with ease, ensuring that urgent matters are handled while long-term projects stay on track.

• Work autonomously and take initiative—we don’t micromanage, and we need someone who thrives with responsibility.

• Own special projects that help us scale and improve team efficiency.

Culture & Team Support

• Be a positive force within Lyrebird, bringing a can-do attitude and ensuring the team feels supported.

• Be the go-to person for getting things done, from logistical support to streamlining internal operations.

• Genuinely care about the people and mission, helping build a high-performance and supportive environment.

About you

You love making things run smoothly, get satisfaction from creating order, and thrive in an environment where no two days are the same. You’re the kind of person who sees a problem and immediately starts fixing it—without waiting to be told.

What You Bring

• Organized & Detail-Oriented – You keep things running like a well-oiled machine.

• Strong Stakeholder Management – You know how to manage relationships with leadership, team members, and external vendors.

• Clear & Succinct Communicator – You keep information flowing efficiently.

• Tech-Savvy – You quickly pick up new tools and use technology to drive efficiency.

• Proactive Problem-Solver – You anticipate needs, prevent issues, and create solutions.

• Ability to Prioritise Effectively – You understand what’s most important and act accordingly.

• Positive, Can-Do Attitude – You approach challenges with a solution-focused mindset.

• Deeply Invested in Lyrebird’s Mission & People – You genuinely care about the impact we’re making and the team we’re building.

Experience Level

We care more about your mindset and ability to get things done than a specific background.

That said, the ideal candidate will have:

• Experience as an Executive Assistant, Office Manager, Operations, or in similar role.

• Experience in a fast-moving, high-growth environment (startup, scale-up, consulting, etc.).

Highly proficient with technology and automation tools to optimise workflows.

Why Join Us?

• High-Impact Role: You’ll be at the center of the business, keeping everything running smoothly as we scale.

• A Mission That Matters: We’re building something that makes a real difference in healthcare.

• Fast-Paced & Exciting Environment: No two days are the same, and you’ll constantly be solving new challenges.

• Ownership & Autonomy: We trust you to get things done in the best way possible.

• A Brilliant Team: You’ll work alongside smart, driven, and mission-aligned people who care deeply about what we’re building.

This is not just another EA & Office Manager job. If you’re someone who thrives on making things run smoothly, solving problems before they arise, and keeping leadership focused on what truly matters, we want to meet you.